From Reservation To UbyPort. Fully Automated.
Guests complete registration online. Best Guest validates the information, stores records, and prepares compliance reporting automatically.
What Happens After A Booking?
Contrast the host workload step-by-step when a guest reserves your property.
Without Best Guest
A guest books on Airbnb. What happens next?
You send forms — Chasing guests via email or WhatsApp to collect registration details.
You send reminders — Nudging guests repeatedly if they forget to fill forms before arrival.
You collect IDs — Managing blurry passport photos and ID card copies in your inbox.
You copy data — Transcribing guest details line-by-line into spreadsheets or police systems.
You report guests — Manually logging onto state portals to complete Foreign Police files.
With Best Guest
A guest books on Airbnb. What happens next?
Booking Arrives
Best Guest handles the rest.
Guest receives a mobile-friendly registration link automatically.
System collects signatures and document uploads pre-arrival.
Compliance UbyPort API reports are prepared in the background.
Manual vs Best Guest
Compare how compliance automation replaces your repetitive administrative check-in chores.
| Activity | Manual Process | With Best Guest |
|---|---|---|
| Collect Guest Data | ❌ Manual guest registration forms. | ✅ Self-service digital onboarding wizard completed by guest pre-arrival. |
| Deadline Tracking | ❌ Host must manually check calendar dates and monitor police reporting deadlines. | ✅ Automatic system alerts flag pending compliance items before police deadlines. |
| Store Records | ❌ Paper filing cabinets, messy local spreadsheet records, or raw emails. | ✅ Structured, secure cloud-based admin panel accessible anywhere. |
| Compliance Workflow | ❌ Host manually copies guest details to UbyPort and fills the local fee report. | ✅ Automated reporting file generations and automatic UbyPort reporting. |
| Administrative Effort | ❌ High - requires active attention and repetitive tasks for every booking. | ✅ Very low - host only reviews verified automated dashboard data. |
| Time Required | ❌ 15 to 25 minutes per reservation. | ✅ Under 2 minutes of hands-on review time. |
What Best Guest Actually Replaces
Here are the administrative bottlenecks you can stop doing today:
Why Hosts Make the Switch
Stop doing repetitive admin work. Achieve absolute peace of mind.
Less Administrative Work
Reduce repetitive guest registration tasks and eliminate manual copy-pasting.
Digital Guest Registration
Collect all guest information and check-in details online before arrival.
No More Chasing Guests
Get alerts for approaching compliance deadlines and missing guest details.
Find Any Guest In Seconds
Keep guest information organized, encrypted, and accessible from one dashboard.
Stop Re-entering Data Into UbyPort
Streamline required local police filings and tourist tax reporting workflows.
Scales With Your Business
Handle more reservations and scale portfolios without increasing administrative workload.
Our Numbers Speak For Themselves
Real metrics from hosts who shifted registration tasks to Best Guest.
reduction in time spent on guest compliance admin tasks.
guest registrations fully automated to UbyPort.
Frequently Asked Questions
Everything you need to know about setting up and automating compliance.
Is Best Guest a Property Management System (PMS)?
No, Best Guest is intentionally not a PMS. We do not manage room pricing, channel inventory availability, or OTA syncs. Best Guest is a dedicated compliance automation platform that imports reservation data to track and automate guest registration, UbyPort reporting, and municipal taxes.
How does the UbyPort integration work?
Once guests complete their online registration and you verify their details on your dashboard, Best Guest automatically formats and submits the compliance record directly to UbyPort via API integration, eliminating copy-pasting.
How are municipal tourism taxes calculated?
Best Guest automatically calculates local tourism taxes based on the guest stays data, generating required municipality reports to help you easily comply with municipal reporting regulations.
Who remains legally responsible for the submitted data?
Hosts remain legally responsible for all submitted data. Best Guest acts as an automation tool: you can choose to manually review and confirm guest inputs or enable automatic closure workflows (where you accept responsibility for auto-finalized records).
Can guests upload document photos and sign forms?
We do not collect photos of documents. The check-in form collects address details, required compliance fields, and digital signatures.
How does the pricing model work?
We use a usage-based pricing model. You pay only for stored guest records. There are no fixed monthly subscription tiers, no extra fees based on property count, and no portfolio size restrictions.